WEEKLY NOTICES: 25.04.2018

Club Information

CEO Update

Hi all,

The big things in my world at the moment are Head Coach recruitment, Strategy, Safeguarding, Volunteers, Facilities, Constitution, New Trustees, and Sponsorship. These things sit constantly at the top of my to-do list as a visible reminder that I need to be moving these chunky things forward. It is amazing how easy it is to get distracted by the many urgent operational challenges that arise. Anyway, it seems like this week we are making some progress.

Head Coach recruitment update
Head Coach applicants have been long-listed to 12, and the panel will be narrowing this down to between 4 and 6 this week with the help of our colleagues at Swim England, Lindsay Dunn and Rosa Gallop. They look after Talent and Regional Clubs respectively and have a wealth of information.

Volunteer co-ordination
We will be hosting a meeting of key volunteers this weekend to determine how we best co-ordinate the various work-strands that are led by our amazing volunteers. These including Squad Reps, Team Managers, Officials, Open Meets, Events, Marketing and Comms, Club Shop, Safeguarding, IT, Fundraising and Sponsorship, Swimmers Forum, Community programme, Disability / Inclusion, and the Schools programme.

Constitution and New Trustees
Provisional changes to the constitution have been sent to the Charity Commission and Swim England with initial feedback suggesting their shouldn’t be any problems. With this feedback we can now look to identify a date for a General Meeting to adopt the new Constitution. The Trustees are meeting this week to identify a date and map out the remaining process. We will also be looking to use that opportunity to recruit new Trustees so will be finding a General Meeting date that provides an appropriate amount of time to ensure we find interested people with good skill sets.

The Safeguarding team also met this week. The team looked to establish a few high level priories for the next few months, which included working more closely with the coaching team, raising awareness of safeguarding directly with swimmers, and sharing best practice with and from other sports clubs.

Lastly, well done to Connie and the Lessons team. It’s been a busy first week back by all accounts with 80 new swimmers, 14 new helpers and two new teachers! I know Connie appreciates how everyone has pulled together as a team and made sure everyone has felt welcome.


Well done to Caitlin!

Well done to Caitlin Hatfield (Foundation) who competed this weekend at the European Down Syndrome Swimming Championships at the Quays in Southampton.
Caitlin swam 8 events over 2 days, achieving 6 PB’s and 6 medals.
Backstroke was especially impressive, with Caitlin finishing 5th out of all the 40 female swimmers in the 50m back despite being the youngest!

Caitlin’s next goal is to try and get into the GB DS swim team, so intends to keep training hard!

Grand Prix Series

Last Saturday 94 swimmers took part in the Grand Prix series- most from Foundation, Development & Junior Challenge competing with a few from other squads doing time trials. Between them they achieved a massive 212 PBs! Events were the 200IM, 100 fly, 50 free & 100 back. Lovely to see so many very new swimmers having a go and swimming really well at their first competition.

A massive thank you to all volunteers and to the many parents who officiated and assisted at the event, but with particular mention to Kevin Butler, Derek Lewis, Tim O’Connor, Clara Sanjar & Rob Browne who volunteered to officiate even though they had no swimmers competing. Another special mention to Sikandar and Anoush, who also came along to help.

Hampshire County Talent Development Camp

Winchester swimmers Alice, Anoush and Will had a brilliant first Hampshire County Talent Development Camp last weekend. They had great fun, worked hard on developing and made new friends!

Mentoring Scheme

We are delighted to be launching a mentoring scheme for young coaches. The programme, aimed at supporting eight coaches, will provide training, experience, mentoring support and a level 1 course as part of the package. For those that complete the programme it will be provided free of charge.

For full details on the scheme please go to the webpage by clicking here.

Did you know that whenever you buy anything online – from your weekly shop to your annual holiday – you could be raising a free donation for Winchester City Penguins Swimming Club?

There are over 3,300 retailers including Amazon, John Lewis, Aviva, thetrainline and Sainsbury’s, ready to give a free donation to Winchester City Penguins Swimming Club every time you shop online through easyfundraising.

It’s really simple, and doesn’t cost you anything.

All you have to do is:
1)  Go to: https://www.easyfundraising.org.uk/invite/V57RHZ/8AJJA0
2)  Enter Winchester City Penguins Swimming Club in the search box
3)  Click Join Us and enter your details and click on Create My Account
4)  Choose from over 3,300 retailers, do your online shopping as normal and our cause will receive a free donation at no extra cost to you for every purchase you make.

Thank you for your support, you’ll be helping to make a real difference to Winchester City Penguins Swimming Club.


WCPSC Primary Schools Gala 2018

Calling all members!

Do you know anyone who would like to promote a business or contribute by adding to the children’s goody bags at the forthcoming WCPSC Annual Primary Schools Gala?  Pencils/pens, notebooks, toys, stickers, even nut free snacks etc. – anything children like in a goody bag.

We have around 300 children competing, but any number of child friendly additions would be welcome, as they don’t all have to receive an identical bag.   Please contact suef@wcpsc.org.uk or thelmah@wcpsc.org.uk and we can arrange collection.

Remember to contact Thelma at thelmah@wcpsc.org.uk if you can help on the morning of the 8th June, or if you know of anyone who would be interested in sponsoring the event.


Second week back at lessons and I would like to put out a special THANK YOU to all the staff that helped make sure the first week back ran so smoothly.  We had a record breaking 82 new swimmers start last week and we continue to take new bookings. None of this would have been achieved without thanks to our amazing teaching staff, lessons supervisor and behind the scenes admin team.

A reminder to all swimmers and staff to please bring a water bottle with them to poolside. Both Kings and River Park have accessible drinking water and if you are feeling unwell please let the lessons supervisor know ASAP.  Poolside is a hot enough place as it is, but with the beautiful weather we have been experiencing it has caused it to resemble a sauna!

We are currently experiencing a uniform shortage so if there are any ex-helpers who still have uniform can you please return it to Issy, myself or a coach.

This week we can officially announce our May Half Term Intensive Swimming Course!   Details below.  Book before the 13th May to receive your 10% Early Bird Discount!

During our Easter Course 45% of swimmers moved up a stage after the one week course. If you would like to book on please complete a  BOOKING FORM    Our younger stages and 1:1 lessons generally book up very quickly, so book soon to avoid disappointment.

Summer Term Dates

Summer Term 2018 lessons will run from Tuesday 17th April to Saturday 28th July
(There are no lessons during half term (Monday 28th May to Sunday 3rd June 2018)

Please Note:
Saturday 12th May – no lessons at Kings School from 3.30-7.00pm due to Kings School Fayre
Saturday 16th June – no adult lessons at Winchester College from 6.00-7.30pm at Kings due to a school event
Friday 29th June – no lessons at Kings School from 5.30-7.30pm due to Kings School Prom
(These dates have been excluded from invoices)

Lessons Club T-shirts and Hoodies for swimmers!

It’s great to see some of our swimmers arriving at lessons in the new WCPSC lessons t-shirts and hoodies! If you haven’t got yours yet why not have a look at the range below. They are great value, and available in a wide variety of colours, and you are able to add your initials and/or surname to the back if you would like to!

If you can’t see a colour you would like, why not suggest one and we will see if we can add it to the range!


Competitive Swimming

Training Timetable Notices

No notices.



We have recently added a comprehensive guide to swim competitions on the website here:


This includes a guide to the different types of competitions we enter (from galas to Nationals and beyond!); a guide to how to enter meets; and a glossary of some of the terms you may hear.

There is information relevant to all levels of swimmer, but those newer to the sport may find it particularly helpful.

Grand Prix Round 5 - 21st May 2018

After such a fantastic round at GP4 it’s not long till the last round!

Only a short time to get your entry in so don’t hesitate!

The last round is however different from previous rounds so please do note:

There are 2 events but only ONE counts towards the GP series. The other is mainly for those from other squads wanting the opportunity of getting an up to date time trial time.

So if you look at the entry form the event for all Grand Prix swimmers is the 400 free. They are ALL capable of swimming this & we will be practising towards over the coming weeks. This is the WHITE box on the entry form.

The 400 Individual Medley is available to anyone wanting to get a time for entry to other competitions. This is NOT Suitable to any swimmer in Foundation nor to most in Development. Any swimmer in Dev, ex Dev or Junior Challenge wanting to enter this please discuss with me first.

Lets get in there and do our last challenge of the series 🙂

Do ask if you have any queries.



South East Regional Championships

All information is available here:


Closing dates are 13th April 2000h for15/O and 25th April 2000h for 14/U.
It is strongly advised to ensure entries are submitted AT LEAST 48hours ahead of these deadlines.

Entry is by direct submission to the online swimmeets system, as for Counties.

It is crucial that you send open meets a copy of your entry confirmation, so that we can double check entries and submit our declaration.

Please discuss all entries with the coaching team.